If you're looking to improve customer experience or optimize your operations, it's worth considering options beyond your own company. Today, outsourcing customer support to one of the top call center outsourcing companies is definitely a smart business decision if you want to avoid all trials and tribulations of running an in-house call center. This solution can be a budget-friendly way to handle customer concerns while significantly improving the level of customer satisfaction.
Let’s have a look at those BPO companies that take the top positions in the industry, discuss what makes them stand out, and go through the main tips for choosing the right call center.
Why Outsourcing a Call Center?
Creating a positive customer experience is the main priority for most companies. With so many competitors offering similar products and services in today's marketplace, it can be challenging for any particular organization to stand out and attract new customers. Additionally, modern customers are ready to pay more if they receive an outstanding experience.
Offering excellent customer support services can give a business an edge over competitors by boosting customer retention and generating positive reviews, ultimately driving profits. Conversely, a poor customer experience can lead to customer loss and negative reviews, which can harm a business.
Choosing the best call centers for your business guarantees increased customer satisfaction, streamlined operations, and enhanced growth, making it a crucial factor in achieving success in today's competitive market.
US Call Center Outsourcing Companies: TOP List
Helpware is a leading customer support provider with headquarters based in the USA with call centers spread across four continents. The core areas of expertise include a wide range of BPO services such as omnichannel customer support, technical support, IT support, content moderation, data annotation, data entry, helpdesk, back-office support, etc.
Since Helpware positions itself as a reliable outsourcing partner for both startups and big enterprises, there are companies of different sizes among the clientele ranging from small firms to renowned brands.
At Helpware, people come first and it pays off. The needs of employees are the main priority and it shows in their work as they provide exceptional service.
- providing all-in-one customer care solutions in more than 25 different languages covering all time zones;
- applying a customized approach to recruiting and training dedicated agents;
- offering exceptional expertise in all kinds of customer support;
- tailoring packages to cater to the specific needs of different businesses.
XACT is a highly flexible outsourced call center, based in Orlando, Florida, catering to businesses of different sizes. They specialize in providing technical support and customer support services to businesses operating across diverse industries, including property management, e-commerce, tourism, healthcare, hospitality, and fintech.
XACT has partnered with NICE InContact since 2005, leveraging their cloud-based contact center toolkit to ensure the utmost data security for their clients.
- training helpdesk agents to handle big call volume;
- providing a personalized 24/7 telephone answering service;
- ensuring service continuity through their fail-safe Automatic Transfer Switches (ATS), which seamlessly switch to an alternate power source during power outages.
3. Wing Assistant
The Wing Assistant is revolutionizing the process of recruiting remote workers on a global scale. This innovative outsourced call center provides a fully-managed virtual assistant experience that helps entrepreneurs, and small and medium-sized businesses scale by delegating laborious and time-consuming tasks to dedicated customer service professionals for a fixed monthly cost.
They offer outbound call center outsource solutions that are affordable and enable businesses to level up and enhance their customer service, and technical support, and boost their sales.
- a dedicated client success manager to assist you in achieving your unique business goals and overcoming challenges;
- a diverse range of managed outsourcing services, including back-office support and staffing solutions with great potential, in addition, to call centers;
Triniter is a renowned figure in the BPO industry, with a global presence spanning the United States, the Philippines, and India. This American call center has established itself as the preferred outsourcing provider for inbound and outbound call center solutions, sought after by major corporations.
- ability to provide customer support in more than 50 languages being considered a top outsourcing partner;
- a decade-long track record of providing customer support across more than 30 domains;
- 24/7 customer support with an impressive 98,9% positive feedback rate.
5. TMP Direct
For over 34 years, TMP has been providing BPO services, advocating for clients' brands, and ensuring excellence through its team. With a global presence, TMP Direct manages connections and relationships across various industries. They offer custom, end-to-end solutions including CRM tools, IT infrastructure, fulfillment, and telecom platforms. Adapting to the evolving CX landscape, they handle various communication channels from inbound and outbound calls and chats to social media and personalized correspondence.
- Offering a comprehensive service that covers everything from start to finish, making it a hands-free solution;
- Providing an in-house IT development team that eliminates the need for multiple vendors.
This is proud of being on the list of five star call centers providing a range of professional call and chat answering services, virtual reception services, appointment scheduling, and more.
AnswerForce has experienced call center agents at its disposal that are available round-the-clock to handle inbound and outbound calls and live chat support, and conduct customer surveys in a professional manner.
This American call center works mainly with small and middle businesses covering such industries as home service, restoration, plumbing, and electrical.
- offering customized solutions to meet the specific needs of clients within particular industries, which allows AnswerForce to provide highly tailored and effective services to their clients;
- integrating with the client's workflow software. This enables businesses to manage their customer interactions efficiently, without having to switch between multiple platforms.
7. Fusion BPO Services
Fusion BPO Services Group is a company with huge experience, more than 33 years in the industry, and offers voice services and other solutions to more than 250 businesses worldwide. However, what makes this provider stand out is its unique locations. In addition to popular BPO destinations like the United States, India, and the Philippines, the company has offices in pretty exotic countries like El Salvador, Jamaica, Morocco, and Colombia. With 22 locations in 10 countries, Fusion is capable of delivering call center services in over 40 languages.
- by strategically locating its offices around the globe, this company is able to offer 24/7 customer support across multiple time zones, making it easy for customers to get the help they need whenever they need it;
- a diverse workforce and multilingual capabilities enable them to provide support in various languages, making their services accessible to a wide range of customers;
- the outsourced customer service of this provider is reasonably priced that varies depending on the expected amount of calls and service level you may require.
SupportYourApp is an outsourced customer support company with a multinational team that provides inbound, and outbound services, and back-office customer support for innovative software and hardware companies. They have received numerous awards for providing exceptional customer experiences, but their commitment to quality and security is paramount. SupportYourApp is PCI DSS compliant and adheres to the General Data Protection Regulation (GDPR).
- ensuring the highest data security standards and preventing any data leaks. They take great care in protecting sensitive information, and clients can trust that their data is safe.
- streamlining the integration process with the help of their dedicated Integration Department;
- providing their clients with a CRM solution that integrates incoming calls, chats, and emails into one system and implementing AI solutions to the chats, which many small businesses find appealing.
9. Vcall Global
Vcall Global is a provider of innovative service solutions to different businesses across various industries. They offer a range of services, including customer service, tech support back-office solutions, interactive voice response (IVR) services, telecom billing solutions, and software development solutions. Using advanced technology and infrastructure, they offer common services through multiple channels. Vcall Global is the preferred choice for businesses seeking a perfect blend of flexibility and quality in their services.
- adhering to turnaround times, ensuring that clients receive their services in a timely and efficient manner;
- empowering their call centers with a robust CISCO network, which enables Vcall Global to offer seamless, uninterrupted service to clients, regardless of their location or the complexity of their needs;
- providing enhanced security features that protect client data and information, ensuring that their privacy is always maintained.
10. Call Masters BPO
The company provides inbound and outbound call center services, as well as remote administrative solutions such as data entry, appointment setting, reservation services, etc. Their streamlined workflow and marketing automation ensure that important phone calls are never missed. With their expertise and dedication, they can help businesses resolve customer queries, acquire leads, and enhance administrative business processes too.
- enabling businesses to easily scale up or down based on demand, and their remote employees to work in split shifts due to their cloud-based virtual call center;
- providing comprehensive quality monitoring and control processes.
Strategies for Selecting the Top Call Center Provider
As a business owner, you should understand that your call center service provider becomes your brand ambassador. When selecting a call center vendor for your business, you are selecting a partner who will serve as the voice of your company, and the impression you will make on your customers.
A call center that operates effectively has a dual role: providing excellent customer service while resolving tickets. To achieve success, it's essential for call centers to understand their customers' needs and promptly address them.
Look For Exceptional Service Quality
Before outsourcing customer service, you need to ensure that the company provides high-quality service. A reputable call center company should have well-trained agents who can handle a variety of customer issues efficiently and professionally. Opt for an outsourcing provider with a solid reputation for delivering excellent customer services and a proven track record of meeting service-level agreements.
Check Industry Expertise
Find call centers with industry-specific experience that understand your unique needs and challenges. This serves as a guarantee that they can provide the best service possible and help you achieve your business goals. The largest call center outsourcing companies that have been listed above, have solid experience in diverse industries making them an ideal choice for businesses that require specialized expertise in their particular niche.
Opt For Scalability and Adaptability
Another important factor to consider in terms of call center outsourcing is whether call centers are scalable and adaptable enough for your changing business requirements. Your business demands can shift over time, and it’s important to know that your service provider can scale up or down as needed to meet your evolving requirements.
Examine Technological Capabilities
Look for call center companies that use advanced technologies such as artificial intelligence, chatbots, cloud-based solutions, and automation to enhance client service and optimize operations. Good call centers should have access to the latest technology and tools to help them provide the best service possible.
Insights and Takeaways
Engaging the services of a call center solutions provider can offer a sigh of relief to any organization. Partnering with a reliable call center provider can relieve an entity of the stress and hassle associated with staffing and equipping a customer service department.
Still, it is essential to discuss all nuances and preferences before making any call center outsourcing contracts, as not all companies can cope with the tasks you need to be done. Keep in mind that customer service providers vary in their capabilities, with some only able to provide email support or phone support only and others capable of handling a wider range of tasks.
To ensure a positive customer service experience, it's crucial to select top outsourcing call center companies that can meet your specific needs. Outsourcing customer service functions is a smart business decision as it offers an opportunity to receive excellent service without the overhead costs of in-house staffing.