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New Growing Businesses Journey

In the fast-paced world of technology advancements, SaaS (Software as a Service) and software businesses are dominating the market, demanding the cultivation of unwavering customer loyalty. With features accessed online through cloud computing, SaaS offers subscription-based software solutions. To stay ahead in this rapidly evolving landscape, uncover novel strategies and technologies offered by SaaS call center providers.

Crafting personalized client journeys and deploying tailored SaaS support staff across multiple channels is paramount. Our comprehensive SaaS customer solutions embrace call center services, email and chat support, digital assistance, and technical outsourcing, elevating client interaction and delivering superior experiences. Step into the future of client satisfaction and drive your business toward success.

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EXCEPTIONAL CUSTOMER EXPERIENCE

Outsourced Call Center Solutions

Explore the diverse range of call center services that address your unique needs and drive business growth.

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outbound call center
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Customer support

Delivering exceptional service across all platforms, ensuring customer satisfaction, and fostering lasting relationships.

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Billing and invoicing

BPO providers help SaaS companies manage their invoices, payments, and follow up on overdue accounts.

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Technical support

Providing guidance across various technologies and addressing the complex needs of your customers.

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Content moderation

Content moderation services help SaaS businesses eliminate harmful content from their online platforms.

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Data entry

BPO companies offer data entry services such as managing customer, sales, and financial data to SaaS companies.

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Help desk support

Enhancing customer satisfaction by troubleshooting issues, and providing assistance promptly and effectively.

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Telemarketing

Increasing revenue and enhancing brand awareness by promoting products or services.

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Lead generation

Applying various strategies and activities to identify, attract, and engage potential customers for a business.

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Surveys and market research

Collecting, analyzing, and interpreting data to gain insights into a target audience and consumer behavior.

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Customer retention

Strengthening customer loyalty by engaging with your existing clientele and ensuring their needs are met.

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Cold calling

Broadening customer base by reaching out to potential clients and showcasing your products effectively.

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Customer care

Delivering exceptional customer experiences by providing prompt solutions, and maintaining a positive brand image.

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BENEFITS

Boost Your Business With Expert Call Center and Software as a Service (SaaS)

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Versatile Capabilities and Adaptable Interfaces

SaaS platforms offer an impressive array of functionalities that cater to various business needs. Whether it's project management, data processing, IT support, international calling, or user relationship management, these platforms provide advanced features tailored to meet specific requirements. With software solutions available for almost any task you can imagine, SaaS software as a service platform regularly receives updates and offers easy customization, surpassing traditional hardware. The interfaces are designed with user-friendliness to start work without delays.

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SaaS Outsourcing: Smart Cost-Saving Strategy

Unlocking the advantages of client service outsourcing holds immense value. The key lies in discovering the perfect Saas call center vendor that aligns with your business goals. This alternative proves to be cost-efficient right from the initiation of the contract until the moment your company decides to scale up. By outsourcing, software as a service SaaS call center you can effectively reduce expenses associated with recruitment and infrastructure, thereby saving significantly. Outsourcing customer service is a cost-effective alternative to building a team from scratch.

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Get Strong Technical Expertise and Save Your Time

The SaaS economy thrives with a consistent annual growth rate of approximately 20%, indicating its apparent growth. In this dynamic landscape, SaaS customer support outsourcing has become increasingly crucial. The intricate nature of the SaaS model, characterized by continuous evolution and seamless integration with third-party services, necessitates diverse technical expertise and ongoing support. Moreover, numerous SaaS companies collaborate with technology partners to leverage management expertise, recognizing the significance of external collaboration in this thriving sector.

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CALL CENTER IN NUMBERS

Game-Changing Data for Your Call Center Success

Our commitment to providing exceptional service and nurturing a positive work environment for our employees creates a powerful synergy that drives your business toward success.

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4,7

Glassdoor score Top 1% of BPO companies

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2,8%

Monthly attrition rate

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83%

ESAT

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90%

CSAT

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OUR CLIENTS SPEAK VOLUMES

Client Reviews

Get inspired by feedback from our delighted clients who have reaped the benefits of our top-notch call center services. 

 
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PARTNERS IN SUCCESS

Our Clients

MASTER THE METRICS

The Top Call Center Metrics You Need to Track

  • CSAT (Customer Satisfaction Score)
  • AHT (Average Handle Time)
  • FCR (First Call Resolution)
  • ACR (Abandoned Call Rate)
  • OR (Occupancy Rates)
  • CAC (Customer Acquisition Cost)
  • CQS (Call Quality Score)
  • ASoA (Average speed of answer)

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Ready to Enhance Your Customer Support?

3 Tips to Start Outsourcing SaaS Call Center

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#2 Make sure the SaaS call center provider can deliver 24/7 support to satisfy customer needs

To cater to the global customer base of SaaS suppliers, round-the-clock communication becomes essential for meeting user needs. As a result, companies may require a sizable in-house team to handle the burden of inquiries. However, shift work and after-hours systems aimed at salary parity can lead to employee attrition. To overcome these challenges, companies explore alternative solutions such as outsourcing mixed SaaS call center teams with dedicated day and night shifts. This strategic approach ensures seamless client support while keeping reps engaged and motivated.

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#3 Learn more about the capabilities of the call center SaaS customer support team to handle any task

Operating in a SaaS contact center entails managing both B2B and B2C customers at the same time, which can present challenges when addressing every issue comprehensively. Typically, the CS team operates on two levels. The first level handles basic tasks such as data collection and software setup assistance, while the second level specializes in resolving complex issues, such as bug fixes and code enhancements, to ensure optimal performance of the SaaS products. To be sure your clients get proper support from call center SaaS agents, discuss it in advance.

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#1 Check if the support team has proper technical and communication skills

With a singular focus on your business, outsourced agents acquire a profound understanding of your services and products. A stellar SaaS support team should possess extensive familiarity with your company's communication style, empowering them to provide swift responses to customer inquiries. This personalized approach not only enriches client interactions but also serves as a catalyst for promoting your brand's distinctiveness. Feel free to ask about their backgrounds, prior experiences, training programs, SaaS software examples they use, and performance metrics.

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#2 Make sure the SaaS call center provider can deliver 24/7 support to satisfy customer needs

To cater to the global customer base of SaaS suppliers, round-the-clock communication becomes essential for meeting user needs. As a result, companies may require a sizable in-house team to handle the burden of inquiries. However, shift work and after-hours systems aimed at salary parity can lead to employee attrition. To overcome these challenges, companies explore alternative solutions such as outsourcing mixed SaaS call center teams with dedicated day and night shifts. This strategic approach ensures seamless client support while keeping reps engaged and motivated.

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#3 Learn more about the capabilities of the call center SaaS customer support team to handle any task

Operating in a SaaS contact center entails managing both B2B and B2C customers at the same time, which can present challenges when addressing every issue comprehensively. Typically, the CS team operates on two levels. The first level handles basic tasks such as data collection and software setup assistance, while the second level specializes in resolving complex issues, such as bug fixes and code enhancements, to ensure optimal performance of the SaaS products. To be sure your clients get proper support from call center SaaS agents, discuss it in advance.

text Monitor(1)

#1 Check if the support team has proper technical and communication skills

With a singular focus on your business, outsourced agents acquire a profound understanding of your services and products. A stellar SaaS support team should possess extensive familiarity with your company's communication style, empowering them to provide swift responses to customer inquiries. This personalized approach not only enriches client interactions but also serves as a catalyst for promoting your brand's distinctiveness. Feel free to ask about their backgrounds, prior experiences, training programs, SaaS software examples they use, and performance metrics.

text Determine

#2 Make sure the SaaS call center provider can deliver 24/7 support to satisfy customer needs

To cater to the global customer base of SaaS suppliers, round-the-clock communication becomes essential for meeting user needs. As a result, companies may require a sizable in-house team to handle the burden of inquiries. However, shift work and after-hours systems aimed at salary parity can lead to employee attrition. To overcome these challenges, companies explore alternative solutions such as outsourcing mixed SaaS call center teams with dedicated day and night shifts. This strategic approach ensures seamless client support while keeping reps engaged and motivated.

text Develop

#3 Learn more about the capabilities of the call center SaaS customer support team to handle any task

Operating in a SaaS contact center entails managing both B2B and B2C customers at the same time, which can present challenges when addressing every issue comprehensively. Typically, the CS team operates on two levels. The first level handles basic tasks such as data collection and software setup assistance, while the second level specializes in resolving complex issues, such as bug fixes and code enhancements, to ensure optimal performance of the SaaS products. To be sure your clients get proper support from call center SaaS agents, discuss it in advance.

text Monitor(1)

#1 Check if the support team has proper technical and communication skills

With a singular focus on your business, outsourced agents acquire a profound understanding of your services and products. A stellar SaaS support team should possess extensive familiarity with your company's communication style, empowering them to provide swift responses to customer inquiries. This personalized approach not only enriches client interactions but also serves as a catalyst for promoting your brand's distinctiveness. Feel free to ask about their backgrounds, prior experiences, training programs, SaaS software examples they use, and performance metrics.

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FAQ

We have answers

What Does SaaS Customer Service Outsourcing Entail?

It refers to the practice of entrusting a team of trained professionals to efficiently handle inquiries and issues related to Software as a Service (SaaS) products. SaaS involves centrally hosted software that is accessed through subscriptions, eliminating the need for local installations. SaaS software examples of well-known SaaS providers include Google (Suite, Maps, Search), DropBox, Salesforce, and Slack. These cloud-based systems rely on complex infrastructure and require continuous support and maintenance. Inevitably, users may encounter problems or require assistance, highlighting the crucial role of reliable client support in the success of SaaS products. By outsourcing SaaS customer service, your business gains access to a dedicated team available 24/7, equipped to handle a wide range of user errors and product-related issues. While knowledge bases can provide helpful information, there are instances where users need the presence of real humans to address their concerns. Outsourced teams ensure easy accessibility and offer omnichannel support, catering to client needs across various communication channels. Moreover, a world-class CS team is equipped to identify service trends that can enhance customer retention while pinpointing opportunities for improvement.

Is it expensive to outsource SaaS call center solutions?

Entering into outsourcing may seem overwhelming, but it's actually a wise decision when it comes to cutting costs. When it comes to customer service, outsourcing can offer numerous benefits. The key is to select the best vendor for your business. Currently, all available cost-effective SaaS call center solutions can be implemented from the very start of your contract until your company is ready to grow. It can save you money on recruitment as well as infrastructure investment. Outsourcing customer service can provide significant cost savings when compared to building a team in-house. With a range of competitive hourly rates offered by companies globally, it's a more practical solution for businesses of all sizes. Take advantage of these SaaS software opportunities to streamline your expenses while still providing essential CS support. The exact cost will depend on your business structure, but outsourcing is a wise investment for long-term savings. Contact us right now to learn more about our services and determine the budget you need for an effective outsourcing strategy for your business.

Why should I outsource call center SaaS software service for my business?

Remote customer service can provide you with flexibility and quick integration into your business and save you a considerable amount of time and cost in maintaining an in-house team. Since outsourcing call center SaaS software service allows you to focus on developing your products and other essential business processes, it can help you grow your business while providing exceptional client service. To ensure effective support for cloud-based products, SaaS customer service requires skilled agents who can expertly resolve challenges associated with even the simplest of platforms. Customer-centricity is just as crucial in the software industry as it is in physical goods, and a user-friendly approach is vital to help clients tackle complicated software issues. Businesses that fail to provide quality customer service miss out on growth opportunities, even with a great product. An outsourced CS team can help to retain valued users, provide a competitive advantage, and allow businesses to focus on critical operations that drive success. With such teams, businesses can be confident of exceptional CX, leading to increased growth, and customer loyalty.

How can I estimate customer support for my SaaS?

To receive an accurate estimation for your customer support project with the help of SaaS call center software, it is recommended to request the following information:

  • Language proficiency: Specify the languages in which your CS agents need to be proficient. This allows you to ensure effective communication and seamless assistance for your diverse user base.
  • Monthly support request volume: Your partner must understand the volume of support requests or tickets your SaaS product receives every month. By providing this data, the CS partner can assess the support required to meet your users' needs.
  • Preferred support channels: Indicate the channels through which you wish to offer customer support, such as chat, email, phone, or any other specific medium. Your preferences guide the right approach to setting up the optimal support infrastructure.
Once you provide these essential details, Helpware’s team of experts will diligently analyze your requirements and craft a highly suitable SaaS call center software solution for your customers tailored specifically to your project. Rest assured, you can expect to receive our comprehensive proposal within a short period. By leveraging our expertise, your SaaS venture can deliver exceptional support experiences to your valued customers.

 

What are the key data points that should be tracked for customer service through SaaS outsourcing?

When it comes to tracking data for SaaS customer service, several important indicators help assess performance and client satisfaction. The following are the most common metrics:

  • CSAT (Customer Satisfaction Score): Evaluates customer satisfaction levels based on their feedback or responses to satisfaction surveys.
  • Missed calls: Tracks the number of incoming calls that were not answered or attended to by CS agents.
  • Average response time: Determines the average time taken to fully resolve client inquiries or issues from initial contact to final resolution.
  • NPS (Net Promoter Score): Measures customer loyalty and satisfaction by gauging the likelihood of clients recommending your SaaS product or service.
  • Average handling time: Measures the average duration it takes to resolve customer queries or issues.
  • LTV (Lifetime Value): Assesses the long-term value generated by each user, measuring their total contribution throughout their engagement with your SaaS product.
  • First response time: Calculates the average time taken to provide an initial response to user inquiries or tickets.
  • APRA (Average Revenue Per Account): Calculates the average revenue generated per customer account, providing insights into the financial impact of client relationships.
These metrics serve as vital indicators to monitor the performance and effectiveness of your SaaS customer service. Moreover, based on specific requirements, additional indicators can be included in a Service Level Agreement to further customize the tracking and evaluation process.

 

Choosing the Right SaaS Contact Center Solution: What to Prioritize

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